In older versions it is Tools > Options > Other > Auto Archive and you can apply the same settings for your emails. Make sure to apply the feature to each targeted folder. Under the ‘when a new message arrives menu’, change the date received > change “ Do the Following to order the action like Move Message + Archived Mails >Ħ. Select “+” (present at the bottom of the window) and name the rule (for instance: 90 days, Auto Archive).Ĥ. Create an Archiving Rule – Click on Tools > Rules > select Exchange (from “On My Computer” Section).ģ. Creating a local folder to hold all your archived emails.Ģ. Make the best use of the Auto-Archiving feature by:ġ. If your company follows certain email protocols to avoid laundering of critical contents, then you are unknowingly breaking the laws by auto-storing that content to your PC. The entire archived data goes with your computer.ģ.
Auto Archiving holds a bit of risk against accidents like mistakenly formatting the PC or if your PC is lost or stolen. As the traffic increases, it might eventually lag the performance of your computer.Ģ. Auto Archived emails will anyways be stored on your PC. For the record, here is what you need to keep in mind before activating ‘Auto Archive’.ġ.
Auto Archiving On OutlookĪuto Archiving on Outlook is an elixir for those who know the correct utilization of this feature. There is an Archive option in the left sidebar in Outlook.Ĭlick the option to expand the menu and you can see and access all the content that is archived by click on the name. Once the archive processes, the emails will be removed from the inbox (and subfolders) and will be redirected to the computer. > Check the box “include items with Do Not AutoArchive”. > Select a date under “Archive Items Older than” > In the pop-up archive box, select “Archive this folder and all sub-folders”.
Will talk about both… How to archive emails manually on Outlook: You can archive your emails automatically and manually on outlook.
Email Archiving is mandatory for regulatory compliance and protection against litigation in the industries that are highly regulated.īeing precise about the outlook, you can easily access archived emails using outlook itself.Įvery corporate employee in his span has used Email Archive to unburden the mailbox and reboot the performance of outlook, but do you know the best way to archive your emails on Outlook? Stay tuned because there is a lot more to explore on Outlook’s Email Archiving… How to archive Email on Outlook?Īrchiving older emails on Outlook is the best way to free up space on the email servers while storing them on your computer’s local memory for later access. What is Email Archiving?Įmail Archiving is the process of preserving emails by transferring them to a different location on your computer so that you can easily search and read them later on. MS-Outlook was initially trusted by the large enterprises which never after changed their way to any other email platform. It is a hyper-secure communication bridge protecting all your emails, and personal information. The venture by Microsoft, Outlook was first introduced in 2006 to make lives easier for corporates by organizing their large email queue, files, calendar, and contacts all under one roof. You can still access the archived emails via outlook as and when needed. You unburden your mailbox by transferring your emails to a different location in the computer and suddenly your mailbox is live again. “So far the best way to archive emails is with Outlook’s Exchange Online feature”.Įver happened that your work is hampered due to the sluggish behavior of your MS- Outlook? You aren’t able to receive/send or open any emails? Is it because your mailbox is overloaded? Well, the very first call to action in such tough times is Email Archiving.